Functional Areas
- Functional Areas
- Legal Framework
- Project Document
- The Grant Agreement
- UNDP-Global Fund Grant Regulations
- Grant Confirmation
- Grant Confirmation: Face Sheet
- Grant Confirmation: Conditions
- Grant Confirmation: Conditions Precedent (CP)
- Grant Confirmation: Special Conditions (SCs)
- Grant Confirmation: Limited Liability Clause
- Grant Confirmation: Schedule 1, Integrated Grant Description
- Grant Confirmation: Schedule 1, Performance Framework
- Grant Confirmation: Schedule 1, Summary Budget
- Implementation Letters and Performance Letters
- Agreements with Sub-recipients
- Agreements with Sub-sub-recipients
- Signing Legal Agreements and Requests for Disbursement
- Language of the Grant Agreement and other Legal Instruments
- Amending Legal Agreements
- Other Legal and Implementation Considerations
- Legal Framework for Other UNDP Support Roles
- Health Product Management
- Sub-recipient Management
- Capacity Development
- Interim Principal Recipient of Global Fund Grants
- A Strategic Approach to Capacity Development
- Resilience and Sustainability
- Legal and Policy Enabling Environment
- Functional Capacities
- Capacity Development and Transition
- Transition
- Capacity Development Objectives and Transition Milestones
- Capacity Development Results – Evidence From Country Experiences
- Capacity development and Transition Planning Process
- Capacity Development and Transition – Lessons Learned
- Risk Management
- Audit and Investigations
- Human Rights, key Populations and Gender
- Human Resources
- Legal Framework
Reimbursements
Reimbursements
This modality may be agreed to in cases where the Sub-recipient (SR) has sufficient resources to pre-finance activities.
In addition, should the balance of a quarterly advance given to a SR be insufficient to meet urgent commitments and expenses in support of activities agreed in the annual work plan, the SR can proceed with such payments with its own funds upon consultation with UNDP, and subsequently request UNDP for reimbursement.
The request for reimbursement can be made:
- In the next request for advance (FACE), reporting the expenses already made, requesting any reimbursement for such expenses and a new advance of funds for new expenses; and
- On an ad hoc basis, in exceptional cases, submitting to UNDP all documentation supporting the payments made. In this last scenario, the reimbursement will be recorded in Quantum as expense and not as an advance.
Procedures
- SR submits signed Disbursement Request (DR) and FACE to UNDP.
- UNDP verifies and approves DR and FACE, and makes disbursement to the SR.
- Documents to be submitted by SR to UNDP, or Sub-sub-recipient (SSR), supporting the DR:
- Official letter (Cover Letter) duly stamped and officially signed (usually the same signatory as the SR/SSR agreement or officially delegated officer, if any) and addressed to the UNDP Resident Representative;
- DR template duly stamped and officially signed; and
- Activity plan/budget for the period that supports the amount requested in DR template.
Please refer to:
- UNDP Programme and Operations Policies and Procedures (POPP) on Direct Cash Transfers and Reimbursements.
- FACE Form Template for UNDP GF Projects
Resources
Functional Area: Financial Management Project Stage: Grant Making and Signing; Grant Implementation; Reporting Author: UNDP Language: English Type: Policies, Procedures and guidance Topic: Financial rules and regulations, Financial Reporting Resource File Format: Link Resource Accessibility: Publicly accessible