GLOBAL
Health Implementation
Manual
Functional Areas
Legal Framework
Project Document
The Grant Agreement
UNDP-Global Fund Grant Regulations
Grant Confirmation
Grant Confirmation: Face Sheet
Grant Confirmation: Conditions
Grant Confirmation: Conditions Precedent (CP)
Grant Confirmation: Special Conditions (SCs)
Grant Confirmation: Schedule 1, Integrated Grant Description
Grant Confirmation: Schedule 1, Performance Framework
Grant Confirmation: Schedule 1, Summary Budget
Implementation Letters and Performance Letters
Agreements with Sub-recipients
Agreements with Sub-sub-recipients
Signing Legal Agreements and Requests for Disbursement
Language of the Grant Agreement and other Legal Instruments
Amending Legal Agreements
Other Legal and Implementation Considerations
Logos and Other Markings
Intellectual Property Rights and Disclosure of Information
Conflict of Interest and Anti-corruption Measures
Anti-terrorism Requirements
Payment of Incentives to Government Staff
Legal Framework for Other UNDP Support Roles
Health Product Management
Overview
Introduction
Definitions
Scope
Guiding Principles for Procurement of Health Products
UNDP Quality Assurance Policy
QA Toolkit for UNDP Country Offices
Tools and guidance for UNDP Suppliers
Product Selection
Pharmaceuticals
In-vitro Diagnostic (IVD) Products
Diagnostics for Research Use Only (RUO)
Vector Control Products
Male and Female condoms
Other Products
Quantification and Forecasting
Supply Planning of Health Products
Special Requirements for Narcotic and Psychotropic substances (“controlled substances”)
Special Requirements for Pesticides
Sourcing & Regulatory Aspects
Global Health Procurement Center (GHPC)
Development of List of Health Products
Development of the Health Procurement Action Plan (HPAP)
Health Procurement Architecture
Local Procurement of health products
Procurement of Pharmaceutical Products
Procurement of non-pharmaceutical Health Products
Other Elements of the UNDP Procurement Architecture
Submission of GHPC CO Procurement Request Form
Guidance on donations of health products
International freight, transit requirements and use of INCOTERMS
International freight
Transit
INCOTERMS
Inspection and Receipt
Storage
Storage Facilities
Inventory Management
Logistics Management Information Systems (LMIS)
Global Data Standards
Distribution
Distribution Networks
Quality monitoring of health products
Quality Monitoring at different stages
Quality Control (QC) activities
Surveillance and monitoring for substandard and falsified medical products
Waste management
Rational use
Pharmaceuticals
Laboratory diagnostic products
Pharmacovigilance
Risk Management for PSM of health products
Compliance with the Global Fund requirements
UNDP Health PSM Roster
Financial Management
Grant-Making and Signing
Prepare and Negotiate Work Plan and Budget with the Global Fund
Prepare Funding Request
Prepare and Finalize a Global Fund Budget during Grant-Making
Transition between Allocation Utilization Periods
Foreign exchange
Taxes
Costs
Cost recovery
Detailed budgeting guidance
Budget approval
Secure Banking Arrangements
Project and Budget Formulation in Quantum
Prepare and Negotiate Advance Payment Mechanism
Grant Implementation
Revenue Management
Global Fund Funding Decisions and Disbursements
Process Metrics for Annual Funding Decisions and Disbursements
Disbursements
Revenue Management Processes
Interest Revenue
Other Revenue
Expenses Management
Prepayments
UNDP Inventory management
Global Fund inventory
Budget Revision
Reprogramming and Sub-recipient Budget Reallocations
Project and Budget Formulation in Quantum
Sub-recipient Management
Harmonized Approach to Cash Transfer (HACT)
Direct Cash Transfers
Detailed Steps in Verification and Monitoring of SR Financial Reports and Records
Reimbursements
Direct Payments
UN Agencies
Grant Reporting
Annual Reporting
Progress Update/Disbursement Request
Tax Reporting
Grant Closure
Step-by-step Process for Grant Closure (Consolidation)
Step-by-step Process for Grant Closure (Change in PR or end of Global Fund Funding)
Procedures
Closure Workbench and Checklist Steps
CCM Funding
Import duties and VAT/sales tax
Monitoring and Evaluation
Differentiation Approach
M&E Components of Funding Request
Programmatic Gap Tables
Performance Framework
Selection of Indicators
Key considerations for indicator selection
Types of indicators
Global Fund M&E System Requirements and Budgeting
Resourcing of the Monitoring & Evaluation function
M&E Components of Grant Making
Finalization of Performance Framework
M & E Plan
M&E in the PR Capacity Assessment Tool (CAT)
M&E Components of Grant Implementation
Programmatic Revision / Changes to Performance Framework
Ensuring Data Quality
Reporting to the Global Fund – Progress Update / Disbursement Request and Pulse Check
Sub-recipient Management
Sub-recipient Management in Grant Lifecycle
Selecting Sub-recipients
Capacity Assessment and Approval Process
Assessing Sub-recipient Capacity
Sub-recipient Minimum Capacity Requirements
Types of Capacity Assessment
Outcome of the SR Capacity Assessment
Capacity Development of Sub-recipients
Value for Money and Approval Process
UNDP Country Office Review
Engaging Sub-recipients
The Sub-recipient Agreement
Induction Workshop
Procurement by Sub-recipients
Sub-sub-recipient Engagement
Renewal of Sub-recipient Agreements
Termination of Sub-recipient Agreements
Managing Sub-recipients
Managing partnership with Sub-recipients
Cycle of Sub-recipient Monitoring
SR Reporting
Ongoing Monitoring of Sub-recipient Activities
Integrated Site Visits
Monitoring Sub-recipient Training Activities
Sub-recipient Performance Management
Managing Risks Related to Sub-recipients
Sub-recipient Audit
Sub-recipient Audit Approach
Budgeting for Sub-recipient Audit
Sub-recipient Audit Criteria
Sub-recipient Audit Process
Sub-recipient Audit Follow-up
Capacity Development
Interim Principal Recipient of Global Fund Grants
A Strategic Approach to Capacity Development
Resilience and Sustainability
Functional Capacities
Legal and Policy Enabling Environment
Capacity Development and Transition
Transition
Transition Strategy
Capacity Development Objectives and Transition Milestones
Capacity Development Results – Evidence From Country Experiences
Capacity development and Transition Planning Process
Capacity Development and Transition – Lessons Learned
Risk Management
Introduction to Risk Management
Why Risk Management?
Risk Management in International Development
Risk Management in the Global Fund
Global Fund Risk Management Framework
Local Fund Agent
Challenging Operating Environment (COE) Policy
Additional Safeguard policy (ASP)
Global Fund Risk Management Requirements for PRs
Global Fund Risk Management Requirements During Funding Request
Global Fund Review of Risk Management During Grant Implementation
Risk management in UNDP
Risk Management in UNDP-managed Global Fund projects
Risk management architecture for UNDP-implemented Global Fund projects
UNDP risk management measures during grant formulation
UNDP risk management measures during grant implementation
UNDP Risk Management Process
Scope and Context
Risk assessment
Common risks identified in Global Fund projects
Risk Treatment
Risk recording and reporting
Risk escalation process
Communication and consultation
Risk monitoring and review
Risk management in crisis settings
UNDP policies
Considerations in high-risk environments
Audit and Investigations
Principal Recipient Audit
Principal Recipient Audit Approach
Budgeting for Principal Recipient Audit
Principal Recipient Audit Process
Principal Recipient Audit Follow-up
Audit of Country Coordinating Mechanism Funding
Sub-recipient Audit
Ad hoc Site Visits
Office of Audit and Investigations (OAI) Investigations
Global Fund Office of the Inspector General (OIG) Investigations and Audits
Human Rights, Key Populations and Gender
Background
Sustainable Development Goals
Human Rights
Key Populations
Gender
UNDP’s Work on Human Rights, Key Populations and Gender
Integrating Human Rights, Key Populations and Gender in the Grant Lifecycle
National Strategic Plans (NSPs)
Country dialogue and funding request development
Grant-Making
Grant Implementation
Access to Medicines
Human Resources
HR During Start-up
Start-up team
PMU structure and terms of reference
HR During Grant Implementation
UNDP recruitment and selection procedures
UNDP Global Fund Partnership and Health Systems Team engagement in PMU recruitment
Dynamic needs
Performance management & development (PMD)
Mandatory and Core trainings
UNDP staff resources
HR During Grant Closure
GPN ExpRes Roster
UN Volunteers
Added value to the portfolio
The process to recruit a UN Volunteer
Project Lifecycle
Funding Request
Principal Recipient (PR) Start-up
Grant-Making and Signing
Grant Implementation
Grant Reporting
Grant Closure
Resource Repository
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Functional Areas
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Functional Areas
Functional Areas
Legal Framework
Project Document
The Grant Agreement
UNDP-Global Fund Grant Regulations
Grant Confirmation
Grant Confirmation: Face Sheet
Grant Confirmation: Conditions
Grant Confirmation: Conditions Precedent (CP)
Grant Confirmation: Special Conditions (SCs)
Grant Confirmation: Limited Liability Clause
Grant Confirmation: Schedule 1, Integrated Grant Description
Grant Confirmation: Schedule 1, Performance Framework
Grant Confirmation: Schedule 1, Summary Budget
Implementation Letters and Performance Letters
Agreements with Sub-recipients
Agreements with Sub-sub-recipients
Signing Legal Agreements and Requests for Disbursement
Language of the Grant Agreement and other Legal Instruments
Amending Legal Agreements
Other Legal and Implementation Considerations
Property Issues
Logos and Other Markings
Intellectual Property Rights and Disclosure of Information
Conflict of Interest and Anti-corruption Measures
Anti-terrorism Requirements
Payment of Incentives to Government Staff
Legal Framework for Other UNDP Support Roles
Health Product Management
Overview: Health Product Management
Transit
Scope
Guiding Principles for Procurement of Health Products
Product Selection
Quantification and Forecasting
Supply Planning of Health Products
Sourcing & Regulatory Aspects
Development of List of Health Products
Development of the Health Procurement Action Plan (HPAP)
Health Procurement Architecture
Local Procurement of health products
International freight, transit requirements and use of INCOTERMS
Financial Management
Grant-Making and Signing
Grant Implementation
Sub-recipient Management
Grant Reporting
Grant Closure
CCM Funding
Import duties and VAT/sales tax
Monitoring and Evaluation
Differentiation Approach
M&E Components of Funding Request
Performance Framework
M AND E Plan
M&E Components of Grant Making
M & E Plan
M&E in the PR Capacity Assessment Tool (CAT)
M&E Components of grant reporting
Progress Update/Disbursement Request
Sub-recipient Management
Sub-recipient Management in Grant Lifecycle
Selecting Sub-recipients
Capacity Assessment and Approval Process
Assessing Sub-recipient Capacity
Value for Money and Approval Process
UNDP Country Office Review
Engaging Sub-recipients
The Sub-recipient Agreement
Induction Workshop
Procurement by Sub-recipients
Sub-sub-recipient Engagement
Renewal of Sub-recipient Agreements
Termination of Sub-recipient Agreements
Managing Sub-recipients
Managing partnership with Sub-recipients
Cycle of Sub-recipient Monitoring
SR Reporting
Ongoing Monitoring of Sub-recipient Activities
Sub-recipient Performance Management
Managing Risks Related to Sub-recipients
Sub-recipient Audit
Sub-recipient Audit Approach
Sub-recipient Audit Criteria
Sub-recipient Audit Process
Sub-recipient Audit Follow-up
Capacity Development
Interim Principal Recipient of Global Fund Grants
A Strategic Approach to Capacity Development
Resilience and Sustainability
Legal and Policy Enabling Environment
Functional Capacities
Capacity Development and Transition
Transition
Transition Strategy
Capacity Development Objectives and Transition Milestones
Capacity Development Results – Evidence From Country Experiences
Capacity development and Transition Planning Process
Capacity Development and Transition – Lessons Learned
Risk Management
Introduction to Risk Management
Risk Management in International Development
Global Fund Risk Management
Global Fund Operational Risk Management
Global Fund Requirements for Risk Management at Implementer Level
Global Fund Local Risk Management Related Policies
Risk management in UNDP
UNDP Risk Management in the Global Fund Portfolio
Risk Management in UNDP-managed Global Fund Grants
Establishing the Context
Risk Assessment
Risk Treatment
Communication and Consultation
Risk Reporting
Monitoring and Review
Risk Management in High Risk Environments
UNDP Corporate Policies
Risk management for UNDP Global Fund portfolio in high-risk environments
Common Risks Identified in Global Fund Programmes
Audit and Investigations
Principal Recipient Audit Approach
Budgeting for Principal Recipient Audit
Principal Recipient Audit Process
Principal Recipient Audit Follow-up
Audit of Country Coordinating Mechanism Funding
Sub-recipient Audit
Ad hoc Site Visits
Office of Audit and Investigations (OAI) Investigations
Global Fund Office of the Inspector General (OIG) Investigations and Audits
Human Rights, key Populations and Gender
Background
Overview
Human Rights
Key Populations
Gender
UNDP’s Work on Human Rights, Key Populations and Gender
Integrating Human Rights, Key Populations and Gender in the Grant Lifecycle
National Strategic Plans (NSPs)
Country dialogue and funding request development
Grant-Making
Grant Implementation
Access to Medicines
Human Resources
HR During Start-up
HR During Grant Implementation
HR During Grant Closure
GPN ExpRes Roster
UN Volunteers
Project Lifecycle
Funding Request
Principal Recipient (Pr) Start-up
Grant-Making and Signing
Grant Implementation
Grant Reporting
Grant Closure
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HEALTH IMPLEMENTATION MANUAL
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United Nations Development Programme
Global Fund Partnership and Health Implementation Support
Palais des Nations , CH-1211 Geneva 10
Street address:
11-13 Chemin des Anémones, 1219 Châtelaine, Geneva
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